Development Operations Associate
Bard Graduate Center, a division of Bard College located on West 86th Street in New York City, is seeking a full-time Development Operations Associate.

Bard Graduate Center offers MA and PhD programs in the study of the cultural history of the material world and is committed to the encyclopedic study of things, drawing on methodologies and approaches from art and design history, history of technology, philosophy, anthropology, and archaeology and cultural history. Founded in 1993, the Bard Graduate Center is located on West 86th Street in New York City.

General Description

Reporting to the Chief Advancement Officer, the Development Operations Associate at Bard Graduate Center has primary responsibility for administrative infrastructure; database and donor data management; and event support. The Development Operations Associate also plays a significant role in annual appeals, donor stewardship/cultivation strategies as well as and contributes more generally toward the growth of Bard Graduate Center’s overall fundraising capacity.

Primary Responsibilities and Duties

Development Services

  • Work with development staff to draft/edit letters, proposals, and other materials as needed.
  • Maintain donor files in digital and paper format.
  • Maintain files of informational and promotional materials including case statements, selected press, marketing materials, invitations, brochures, and publications.
  • Provide prospect managers and high-level volunteers with materials needed for meetings.
  • Coordinate special projects as directed.
  • Track development expense budget, invoices, petty cash, etc.
  • Act as point-person for deliveries, supplies, and facility needs.

Database Management

  • Maintain donor and prospect records.
  • Ensure the accuracy and integrity of data entered in the Raiser’s Edge database as well Banner system.
  • Update database user protocols and manuals to reflect current usage by all BGC Departments.
  • Process all gifts and pledges: maintain consistent gift recording policies in both Raiser’s Edge and Banner; communicate with Finance Department and prospect managers; draft and track acknowledgement letters; and reconcile discrepancies between the development records, finance department, and Bard College.
  • Support development team’s database needs including assisting with the creation of queries and reports.
  • Liaison to other departments using Raiser’s Edge

Events and Patron Services

  • Assist development staff with planning and execution of fundraising events including two annual ticketed events as well as various cultivation events, exhibition openings, and other activities.
  • Assist with developing, maintaining, and updating invitation and guest list/event registration for events as needed.
  • Assist the development team with the launch and growth of the BGC membership and patrons program, including assisting with events, research, planning and other tasks as needed.
  • Assist with the development and marketing of new fundraising initiatives as they are developed.
  • Administrate fulfillment of benefits for BGC Patrons, major donors, exhibition sponsors, and alumni.
  • Coordinate cultivation events as needed

Annual Giving and Fundraising Support

  • Work with Chief Advancement Officer to develop messaging and strategies for a successful annual appeal to general donors and alumni.
  • Oversee preparation and execution of annual appeals through mail and email.
  • Track and evaluate success of appeals.
  • Work with development staff to prepare proposals and support materials.
  • Contribute to overall departmental efforts to identify, cultivate, and steward fundraising prospects.
  • Maintain lists of giving opportunities throughout the institution.
  • Draft correspondence including acknowledgement letters and other communications.

Alumni Relations

  • In conjunction with the development staff and the Dean of Academic Administration & Student Affairs, develop and implement strategies to increase alumnae/i engagement and philanthropic support.
  • Track important alumni interactions in the database.
  • Assist with alumni events including annual reunion and facilitate with alumni fundraising communications.
  • Assist in the distribution and maintenance of print and electronic materials, mail and e-mail lists, and analytics of e-communications.
  • Serve as department coordinator for website initiatives and other online initiatives.

Requirements and Qualifications

Bachelor’s degree in an arts, humanities, or communications field; at least three years of related experience and/or training in fundraising and event management; strong working knowledge of Raiser’s Edge and Microsoft Office; strong writing and interpersonal skills; excellent customer service skills and demonstrated ability to respond to constituent requests in a timely and courteous manner; ability to work a flexible schedule with some late weeknights and occasional weekend hours to meet deadlines and to staff events; demonstrated ability to multi-task, stay organized, problem-solve, and manage time when facing multiple priorities with competing time and resource demands; flexible thinker and enjoys new challenges.

Preferred Qualifications

Experience with Banner or other databases as well as prospect research software; serious career interest in development in a cultural or educational organization.

To apply, please submit a cover letter, resume, salary requirements, and contact information for three references doig@bgc.bard.edu. No telephone calls please.

Bard Graduate Center is an equal opportunity employer and we welcome applications from those who contribute to our diversity.
Exhibition Preparator/Installation Coordinator

Bard Graduate Center offers MA and PhD programs in the study of the cultural history of the material world and is committed to the encyclopedic study of things, drawing on methodologies and approaches from art and design history, history of technology, philosophy, anthropology, and archaeology and cultural history. Founded in 1993, the Bard Graduate Center is located on West 86th Street in New York City.

SPECIFIC AREAS OF RESPONSIBILITY INCLUDE:

Assist Exhibition Designer and Registrar in all facets of installation and breaking down of exhibitions - from implementation of design and construction, liaising with art handlers, conservators etc., to disassembly and demolition. Assist Digital Media Director in coordinating the installation of digital media, such as projectors and iPad kiosks. Oversee all logistics of incoming/outgoing exhibition materials and loans and off-site storage of such materials and catalogues.

The preparator will be on call for any gallery related emergencies. Must be available to work nights and weekends during production.

Maintain exhibition integrity such as proper lighting and cleanliness; coordinate with Gallery Attendant to ensure gallery retail inventory; work in conjunction with Security and Facilities to maintain gallery safety, climate control and any exhibitions related issues that may arise.

Organize exhibition workshop tools, art storage rooms, incoming artwork and installation materials. Procurement of any conservation, installation, and demolition related tools and supplies.

Other duties include but are not limited to: coordinating events during exhibitions; administration activities including coordination of team meetings; assist in development and oversight of gallery related budget.

REQUIRED QUALIFICATIONS INCLUDE:

  • B.A. and 3+ years OR 5-7 years experience in museum, gallery or not-for-profit institution.
  • Experience in managing freelance staff.
  • Experience in construction and woodworking.
  • Must be able to read blueprints.
  • Design and lighting experience a plus.
  • Software: Microsoft Office, Adobe Suite, Sketchup.

To apply, please submit a cover letter, resume and contact information for three references to ep@bgc.bard.edu . No telephone calls please. The Bard Graduate Center is an equal opportunity employer and we welcome applications from those who contribute to our diversity. AA/EOE

Maintainer/Porter
The Bard Graduate Center Facilities Department is seeking a full-time Maintainer/Porter who will report to the Director of Facilities and receive direction from the Operations Manager and the Facilities managerial team.

The Bard Graduate Center offers MA and PhD programs in the study of the cultural history of the material world and is committed to the encyclopedic study of things, drawing on methodologies and approaches from art and design history, history of technology, philosophy, anthropology, and archaeology and cultural history.

The Maintainer/Porter is a full-time staff position with duties in the operations and maintenance areas at assigned institutional properties (18W 86th Street, 38W 86th Street, and Bard Hall). Duties include regular upkeep and day-to-day maintenance of the Bard Graduate Center’s facilities, including emptying trash, cleaning, vacuuming, sweeping, and other related tasks; instrumental in the preparation for events, meetings, classes, and functions at all BGC properties (room configuration/set-up, lay-out of catering supplies and materials, post-function clean-up, etc.); assist with the painting of walls, minor plumbing work, mechanical repairs and related projects as directed; performs other related duties as necessary, assigned, and/or directed.

The position requires the incumbent to have demonstrated timeliness, exhibit a customer-service orientation, and maintain a neat and professional appearance. The incumbent must be capable of lifting up to 65 lbs and must able to communicate using e-mail and radio. Incumbent must be flexible and able to work overtime when necessary. Some experience in facilities/maintenance related fields, including cleaning, painting, mechanical, plumbing or electrical work. Experience with facilities-related work in academic institutions and/or arts organizations desirable. Familiarity with building systems helpful.

To apply, please submit a brief cover letter and resume to: fmsearch@bgc.bard.edu

The Bard Graduate Center is an equal opportunity employer and welcomes applications from individuals who will contribute to its diversity. AA/EOE.

Security Officers

The Bard Graduate Center has a full-time position available for Security Officer. As a member of the BGC security team you will report directly to the Head of Safety & Security as your immediate supervisor and receive other directives from the Charge-of-Shift supervisor.

Summary:


To provide personal, equipment, and real property security for faculty, staff, students, and visitors within an assigned area of the institution. Provides escort services, and other basic public assistance as needed, and performs routine security and safety patrol duties within the assigned area. Remains alert to any and all emergency situations and provide a first-line response, and emergency management if required.

Customer Service:

It is important to remember that we are expected to meet or exceed the academic excellence of the Bard Graduate Center with the hands-on excellence of our security service. Officers must be flexible, adaptable, and never develop the “it’s not my job” attitude. A friendly smile and helpful mindset is expected of all officers as is necessary on any college campus. Students, faculty, and staff need to have confidence in our security force by consistent positive performance and service.


Requirements:

High School diploma/GED or higher; current New York State guard’s license, Fire Guard certified, and 3 plus years experience. Candidate must have multitasking skills, strong communication skills, able to lift 45lbs, and a professional appearance. Fax resume with 3 references to 212.501.3079. Please no telephone calls. The BGC is an AA/EOE employer.