Coordinator of Research and Academic Events

Bard Graduate Center (BGC) is a graduate research institute in New York City. Our Gallery exhibitions, MA and PhD degree programs, research initiatives, and public programs explore new ways of thinking about decorative arts, design history, and material culture. All staff at BGC are a welcomed part of a supportive, intimate, and lively academic community.

This position works across two departments at BGC: Academic Programs and the Research Institute. Academic Programs is responsible for the administration of our MA and PhD programs, overseeing everything from the admissions process through to graduation and beyond, inclusive of both academic and student affairs. The Research Institute oversees visiting scholars, from administering our fellowship programs to working with faculty to bring in guest speakers, and manages research-based initiatives including an annual book prize and the Fields of the Future Institute.

The Coordinator of Research and Academic Events would join a small team working with faculty, students, and staff, as well as colleagues from US-based and international universities and museums. This is a full-time position that requires one to two evenings most weeks during the academic year and two to three weekends per year. The coordinator will provide administrative support to help plan and execute a wide range of departmental events. The Coordinator reports jointly to the Associate Director of the Research Institute and the Director of Admissions and Student Affairs.

Responsibilities

Research Events:
  • Assist in the planning of lectures, seminars, symposia, conferences, and meetings
  • Set up and work events
  • Manage and schedule student event and event tech workers
  • Manage and track event budget lines and process check requests, invoices, and payments
  • Assist with drafting eblasts, managing eventbrite registration, maintaining website listings, and helping to produce other marketing materials
  • Maintain event supplies and pantry stock
  • Work with outside caterers and other vendors as needed
Student/Admissions Events:
  • Manage career development opportunities, including scheduling workshops and trainings and communicating opportunities to students
  • Plan and organize materials days, working with area cultural institutions
  • Help organize admissions events, including open houses for prospective students and other student recruitment initiatives, MA and PhD program interviews, and accepted student’s events
  • Organize student outings and social events
  • Help create and manage networking events with alumni and other professionals, both locally and regionally

Required Qualifications

  • Bachelor’s Degree
  • Excellent organizational and communication skills; ability to manage deadlines and competing priorities while maintaining attention to detail
  • Proficiency with MS Office (Word, Excel, PowerPoint)
  • Ability to learn new platforms: Mailchimp, NXT/Raiser’s Edge, Eventbrite, Zoom, CMS platforms, Wordpress, Basecamp, Slate, and other programs as needed
Preferred Qualifications:
  • Experience in a college or university setting
  • Art history/humanities background
  • Two to three years professional experience
To apply, please submit a cover letter, resume, and list of three references to dpc@bgc.bard.edu.

Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information.

Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.
Maintainer/Porter

The Bard Graduate Center Facilities Department is seeking a full-time Maintainer/Porter who will report to the Director of Facilities and receive direction from the Operations Manager and the Facilities managerial team.

The Bard Graduate Center offers MA and PhD programs in the study of the cultural history of the material world and is committed to the encyclopedic study of things, drawing on methodologies and approaches from art and design history, history of technology, philosophy, anthropology, and archaeology and cultural history.

The Maintainer/Porter is a full-time staff position with duties in the operations and maintenance areas at assigned institutional properties (18W 86th Street, 38W 86th Street, and Bard Hall). Duties include regular upkeep and day-to-day maintenance of the Bard Graduate Center’s facilities, including emptying trash, cleaning, vacuuming, sweeping, and other related tasks; instrumental in the preparation for events, meetings, classes, and functions at all BGC properties (room configuration/set-up, lay-out of catering supplies and materials, post-function clean-up, etc.); assist with the painting of walls, minor plumbing work, mechanical repairs and related projects as directed; performs other related duties as necessary, assigned, and/or directed.

The position requires the incumbent to have demonstrated timeliness, exhibit a customer-service orientation, and maintain a neat and professional appearance. The incumbent must be capable of lifting up to 65 lbs and must able to communicate using e-mail and radio. Incumbent must be flexible and able to work overtime when necessary. Some experience in facilities/maintenance related fields, including cleaning, painting, mechanical, plumbing or electrical work. Experience with facilities-related work in academic institutions and/or arts organizations desirable. Familiarity with building systems helpful.

To apply, please submit a brief cover letter and resume to: mailto:fmsearch@bgc.bard.edu fmsearch@bgc.bard.edu

The Bard Graduate Center is an equal opportunity employer and welcomes applications from individuals who will contribute to its diversity. AA/EOE.


Security Officers
The Bard Graduate Center has a full-time position available for Public Safety Officer. As a member of the BGC security team you will report directly to the Director of Security as your immediate supervisor and may receive other directives from the Chief Operating Officer.

Summary

The protection and well-being of our students, faculty, staff, and property is our highest priority. The awareness of our community is invaluable - the quick response and reporting of incidents ensures thorough campus security procedures are being maintained. Our officers, all certified by the NYS Department of State, are trained annually, and are available twenty-four hours a day to assist you as needed.

To incorporate safety and security operations professionally and competently in accordance with Bard Graduate Center standards. The prime directive of our security force is to establish the confidence and trust of the Bard Graduate Center community and to maintain the good will of the general public through consistent positive performance and service.

Customer Service

It is important to remember that we are expected to meet or exceed the academic excellence of the Bard Graduate Center with the hands-on excellence of our security service. Officers must be flexible, adaptable, and never develop the “it’s not my job” attitude. A friendly smile and helpful mindset is expected of all officers as is necessary on any college campus. Students, faculty, and staff need to have confidence in our security force by consistent positive performance and service.


Requirements

High School diploma/GED or higher; Current New York State guard’s license, Fire Guard certification, and 3 plus years’ experience. Candidate must have multitasking skills, strong communication skills, basic computer skills, able to lift 45lbs minimum, a professional appearance, and a professional demeanor/mannerism. Send resume and cover letter to chandler.small@bgc.bard.edu. Please no telephone calls. The BGC is an AA/EOE employer