Development Associate

Bard Graduate Center, a division of Bard College located on West 86th Street in New York City, is seeking a motivated development professional with a passion for education and the arts, who is ready to be a key player on a team building support for an internationally recognized institution dedicated to the research and exhibition of the decorative arts, design history, and material culture.

Reporting to the Chief Advancement Officer, the Development Associate at Bard Graduate Center has primary responsibility for maintaining administrative operations including overseeing the database and data management; gift processing; and facilitating communications, board meetings, and special events.

The Development Associate also plays a significant role in annual appeals, donor stewardship/cultivation strategies and contributes more generally toward the growth of Bard Graduate Center’s overall fundraising capacity.

Primary Responsibilities and Duties:

Development Services:

  • Act as primary point of contact for the Development Office. Maintain an orderly office environment. Coordinate deliveries, supplies, and facility needs.
  • Coordinate gift processing. Maintain consistent gift records in both Raiser’s Edge and Banner; create gift reports; draft and track acknowledgement letters; and reconcile discrepancies between the development records and other departments. Maintain donor files.
  • Maintain online gift forms and gift processing.
  • Process invoices and payment requests.
  • Coordinate student workers.
  • Maintain files of informational and promotional materials.
  • Conduct prospect research when needed. Prepare materials for prospect managers and high-level volunteers.

Annual Giving, Special Events, and Fundraising Support:

  • Oversee preparation and execution of annual appeals and invitations through mail and email.
  • Work with development staff to develop messaging and strategies for a successful annual/membership appeals to general donors and alumni.
  • Assist development staff with planning and execution of fundraising events including two annual ticketed events as well as various cultivation events, exhibition openings, and other activities.
  • Contribute to overall departmental efforts to identify, cultivate, and steward prospects.

Database Management:

Raiser’s Edge and Data Management:

  • Maintain a strong working knowledge of all aspects of Raiser’s Edge particularly as they pertain to mail/communications, individual and corporate records, event management, and other fundraising activities. Participate in ongoing training.
  • Ensure the accuracy and integrity of data entered into the systems.
  • Support the institution’s database needs. Train new users as needed. Help departments make better use of Raiser’s Edge.
  • Oversee importing and exporting of data to and from outside programs including MailChimp and Eventbrite.
  • Work with development staff and other departments to develop queries and mailing lists as needed.
  • Act as the liaison for tech department, consultants, and vendors.
  • Work with BGC Finance Staff to ensure record accuracy. Maintain a working knowledge of Banner and other computer programs required by Bard College. Maintain files and reports as required.
    Update database user protocols and manuals to reflect current usage by all BGC Departments.

Board Meeting Administration

  • Work closely with Chief Advancement Officer to develop and produce meeting materials including board books, press books, and coordinate the production of computer presentations
  • Facilitate board communications for meeting and track attendance.
    Oversee the proper set up of the meeting room, hospitality, technological equipment, and facilitate remote participation
  • Assist with meeting follow up including distribution of minutes and announcements for next meetings.

Requirements and Qualifications:

Bachelor’s degree in an arts, humanities, or communications field; at least three years of related experience and/or training in fundraising and event management; strong working knowledge of Raiser’s Edge and Microsoft Office; strong writing and interpersonal skills; excellent customer service skills and demonstrated ability to respond to constituent requests in a timely and courteous manner; ability to work a flexible schedule with some late weeknights and occasional weekend hours to meet deadlines and to support events; ability to multi-task, stay organized, problem-solve, and manage time when facing multiple priorities with competing time and resource demands; flexible thinker and enjoys new challenges.

Preferred Qualifications:

Experience with Banner or other databases as well as prospect research software; serious career interest in development in a cultural or educational organization.

To apply, please submit a cover letter, resume, salary requirements, and contact information for three references to No telephone calls please.

Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information.

Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.


The Bard Graduate Center Facilities Department is seeking a full-time Maintainer/Porter who will report to the Director of Facilities and receive direction from the Operations Manager and the Facilities managerial team.

The Bard Graduate Center offers MA and PhD programs in the study of the cultural history of the material world and is committed to the encyclopedic study of things, drawing on methodologies and approaches from art and design history, history of technology, philosophy, anthropology, and archaeology and cultural history.

The Maintainer/Porter is a full-time staff position with duties in the operations and maintenance areas at assigned institutional properties (18W 86th Street, 38W 86th Street, and Bard Hall). Duties include regular upkeep and day-to-day maintenance of the Bard Graduate Center’s facilities, including emptying trash, cleaning, vacuuming, sweeping, and other related tasks; instrumental in the preparation for events, meetings, classes, and functions at all BGC properties (room configuration/set-up, lay-out of catering supplies and materials, post-function clean-up, etc.); assist with the painting of walls, minor plumbing work, mechanical repairs and related projects as directed; performs other related duties as necessary, assigned, and/or directed.

The position requires the incumbent to have demonstrated timeliness, exhibit a customer-service orientation, and maintain a neat and professional appearance. The incumbent must be capable of lifting up to 65 lbs and must able to communicate using e-mail and radio. Incumbent must be flexible and able to work overtime when necessary. Some experience in facilities/maintenance related fields, including cleaning, painting, mechanical, plumbing or electrical work. Experience with facilities-related work in academic institutions and/or arts organizations desirable. Familiarity with building systems helpful.

To apply, please submit a brief cover letter and resume to:

The Bard Graduate Center is an equal opportunity employer and welcomes applications from individuals who will contribute to its diversity. AA/EOE.

Security Officers
The Bard Graduate Center has a full-time position available for Public Safety Officer. As a member of the BGC security team you will report directly to the Director of Security as your immediate supervisor and may receive other directives from the Chief Operating Officer.


The protection and well-being of our students, faculty, staff, and property is our highest priority. The awareness of our community is invaluable - the quick response and reporting of incidents ensures thorough campus security procedures are being maintained. Our officers, all certified by the NYS Department of State, are trained annually, and are available twenty-four hours a day to assist you as needed.

To incorporate safety and security operations professionally and competently in accordance with Bard Graduate Center standards. The prime directive of our security force is to establish the confidence and trust of the Bard Graduate Center community and to maintain the good will of the general public through consistent positive performance and service.

Customer Service

It is important to remember that we are expected to meet or exceed the academic excellence of the Bard Graduate Center with the hands-on excellence of our security service. Officers must be flexible, adaptable, and never develop the “it’s not my job” attitude. A friendly smile and helpful mindset is expected of all officers as is necessary on any college campus. Students, faculty, and staff need to have confidence in our security force by consistent positive performance and service.


High School diploma/GED or higher; Current New York State guard’s license, Fire Guard certification, and 3 plus years’ experience. Candidate must have multitasking skills, strong communication skills, basic computer skills, able to lift 45lbs minimum, a professional appearance, and a professional demeanor/mannerism. Send resume and cover letter to Please no telephone calls. The BGC is an AA/EOE employer