Course Reserve Guidelines

Instructors may place required readings for their courses on reserve in the library, enabling students to access course materials in a centralized location.

What may go on reserve:

Library books, copies of your own books, and sets of your own personal photocopies may all be placed on reserve; periodicals, reference books, and special collections material may not be placed on reserve.

We're thrilled when faculty wish to use Special Collections material in class.  Please let the library staff know of any materials you'd like to use in class at least 24 hours in advance of that class, and we can either bring them to your regular classroom on a book cart that day, or you could arrange to hold that day's class in the library.

Each course receives equal shelf space, accommodating an average of 100 books. If your reserve reading exceeds the space allotted for your course, the library staff may ask you to trim your list.

The library cannot photocopy materials for reserve. Faculty members must provide their own photocopies. Please deliver them to the library and we will place them in a protective sleeve and place them on the shelf with the rest of your reserve materials. At the end of the semester, all personal materials will be returned. All photocopied material must be in compliance with the United States Copyright Act of 1976, Section 107.

How to format reserve lists:

If your course has been given before and you do not anticipate many changes, please contact the library to re-activate your previous list from our files.

To include library books on a reserve list, please prepare a list of citations that includes the author’s full name, the title of the work, publisher and edition, and, most importantly, the BGC Library call number.

If you would like to include a book that is not already in the library collection, please provide its bibliographic information in a separate section and we will order it. Because some titles are out-of-print or take several weeks (or months) to receive, we may ask that you consider an alternate edition or place a personal copy on reserve in the meantime.

Where to submit reserves lists:

Please submit your lists to the library staff member assigned to your course each semester. We will happily accept your lists in person or via email. If you have any questions or issues regarding your course reserves, please do not hesitate to contact us.

Please also submit a copy of your course syllabus. The syllabus helps us to keep track of your reserve materials and to anticipate any changes. Your syllabus will be used only by library staff for this purpose and will not be available to anyone else.

When to submit reserve lists:

Lists and materials should be submitted by August 1 for the Fall semester and by December 15 for the Spring semester. Lists submitted after deadline cannot be guaranteed to be completely on the Course Reserve shelves by the first week of classes.

If you need to add materials to your course during the semester, please submit new  material at least one week before the readings are due in class. Submitting all lists and materials at once is very helpful.


Back to top